Description

Music is Universal

It’s the passionate and dedicated team at Universal Music who help make us the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.
Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation.
We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email UniversalMusicCareers@umusic.com.
The A Side: A Day in The Life
This role will look after Product Development, Production and Logistics for all new “incubation” product ranges across D2C and Tour.
The ideal candidate should have a proven track record in a similar role and a sound understanding of PD, Production and shipping / 3PL relations.
In addition this role requires strong customer service / communication skills and experience as will work very closely with Brand Management as well as building strong relations with Front Line UMG Labels.
The B Side: Skills & Experience
Be Organised
Create and Manage a sampling CP. Once confirmed adding this info to the Critical Path, checking Aprimo link contains the minimum information – blanks, artwork, tech packs
Sampling styles with vendors, inspecting and sending for final approval.
Setting up new items in Navision, including Barcodes.
Sourcing where necessary and entering commodity codes and country of origin.
Add orders received from the UK + INTL territories onto the D2C Tracker.
Raise purchase Orders in Navision. Send PO to suppliers, along with our packing + delivery requirements.
Check and update Packing lists against our PO’s in Navision and receive the goods in the system.
If any Intl orders are received – raising SO’s on Navision to invoice the territories.
Requesting tracking numbers and packing lists from suppliers and sharing with the teams as needed.
Checking the Monday board for any order updates and packing lists for orders.
Updating the Open PO Tracker (shared tracker with UMG and 3PL) on a daily basis.
Updating the projected delivery date column once supplier has confirmed.
Update Packing List and Delivery dates + tracking numbers on the Open PO Tracker. Highlighting discrepancies between packing lists and booked in stock.
Where required book and track air & sea shipments from suppliers.
Managing manual order picks with 3PL.
Be Analytical
Once samples arrive, inspect and measure to ensure they match tech packs and CAD. If not highlighting to suppliers to rework.
Monitoring open orders and chasing suppliers for updates to ensure they are delivered within specified lead times
Monitoring the D2C COMPS TRACKER – dealing with any stock requests from BM, D2C, etc
Be Collaborative
Where required provide Brand Managers with possible product options for campaigns, including lead-times and COGS.
Once a campaign is finalised confirm range assortment between territories – UK, Europe and US.
Sharing costs + Transfer pricing with territories.
Working with nominated supplier to monitor our live samples in work, solve any artwork/blank issues.
Dealing with approvals with Brand Management and sending over relevant feedback for any reworks.
Deal with all queries – supplier, D2C team, territories are Brand Management may have.
Work with finance to process for invoicing.
Supporting finance on any supplier queries and ensuring our PO’s match the financials.
Dealing with packing list QTY issues with suppliers and Ingram.
Once goods have delivered – chase suppliers for the tracking number, packing lists if not already received.
Be Strategic
Source products with suppliers, confirming MOQ, costings and lead-times.
Negotiating best costs and Leadtime’s with suppliers.
Person Specification
Necessary
Proven track record in a similar role and a sound understanding of PD, Production and shipping / 3PL relations.
Strong customer service / communication skills and experience as will work very closely with Brand Management as well as building strong relations with Front Line UMG Labels
Experience of using Navision
Experience working with UK & International territories
Able to juggle multiple tasks at any one time with various stakeholders ensuring key deliverables are met
Bonus Tracks: Your Benefits
Group Personal Pension Scheme (between 3% and 9%)
Private Medical Insurance
25 paid days of annual leave
Interest Free Season Ticket Loan
Holiday Purchase scheme
Dental and Travel Insurance options
Cycle to Work Scheme
Salary Sacrifice Cars
Subsidised Gym Membership
Employee Discounts (Reward Gateway)
Just So You Know…
The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive, and exhaustive statement.